Short-term Grants for Talents

For a several weeks stay abroad of young scientists of KIT or the University of Stuttgart.

  • For whom: Doctoral researchers and postdocs of KIT or the University of Stuttgart
  • Duration: research stay abroad for several weeks

The "Future Mobility Grants" and the supplementary exchange program of the InnovationCampus Future Mobility (ICM) are designed to support international collaboration of the ICM with researchers from all over the world.

The partners of the ICM, University of Stuttgart and Karlsruhe Institute of Technology (KIT), award "Short-term Grants for Talents" to support early-stage researchers of both institutions when staying abroad for several weeks.

The research project at a university abroad is supposed to extend the applicant’s doctoral project or scientific work. Details on the research project must be agreed upon with the host institute prior to submitting the application. The "Short-term Grants for Talents" are not designed to fund short-term study travels or participation in conferences and meetings. For stays of international guest scientists at the University of Stuttgart and Karlsruhe Institute of Technology (KIT), other funding tools have been launched under the "Future Mobility Grants" Program.

The requirements for participation in the "Short-Term Grants for Talents" are given in the program information. All necessary documents and templates can be found below.

Applications can be submitted at any time. Please submit only complete documents in electronic form to mobilitygrants(at)icm-bw.de or by mail to the following address:

 

Karlsruhe Institute of Technology (KIT)
Service Unit International Affairs
International Scholars & Welcome Office (IScO)
Keyword "Mobility Grants@InnovationCampus"
Adenauerring 2
76131 Karlsruhe

Questions & Answers

Applications can be submitted at any time. Applications are reviewed four times a year:

  • 15/10/2023 for the meeting of the Research Board on 09/11/2023
  • 07/01/2024 for the meeting of the Research Board on 25/01/2024

More dates to follow.

The research topic of young scientists must have a clear connection to the InnovationCampus Future Mobility and must be related to the research fields Manufacturing Systems, Mobility Technologies, Software System Architectures. Furthermore, the research project abroad should represent an extension of the applicant's own doctoral (for doctoral candidates) or scientific work.

PhD students and postdocs from partner institutions of the InnovationCampus Future Mobility (ICM) can also apply. However, the formal approval of the application will be decided separately by the ICM Research Board.

The academic goals of the stay abroad should be agreed upon with the host. This will be confirmed by the official letter of invitation.

If the purpose of the research stay is to enable the applicant to conduct on-site research in order to expand (and thus further develop) his/her doctoral project or research area during the postdoctoral phase, then the stay primarily serves the purpose of personal scientific qualification. It is usually self-evident that this intensifies the cooperation between the host institution and the institution where the person is pursuing his/her doctorate or postdoc. This case is particularly common among doctoral students, since the expansion of one’s own doctoral project is a crucial requirement for funding.

The statement "primarily serves the purposes of KIT or the University of Stuttgart" is usually relevant for postdocs if the research stay is specifically aimed to further develop and intensify cooperation between the host institution and an institute of KIT or the University of Stuttgart through a specific joint research project. This justification is less associated with a doctoral thesis. Therefore, the more suitable option to the project depends on the specific circumstances.

Employees of KIT or the University of Stuttgart receive a cost subsidy for a research stay abroad. The funding is based on the rates for doctoral students of the German Academic Exchange Service (DAAD) and depends on the duration of the stay as well as the destination country. You can check the maximum funding rate per month here. Vacation days, conference days and other interruptions of the research stay are not included in the calculation of the grant. These days are calculated as calendar days and not as working days. The maximum amount of the grant will be communicated with the funding award. However, the final confirmation of the amount of funding will not be determined until the travel has been completed and the detailed travel expense report has been submitted. This means that the maximum funding amount shown in the funding confirmation may be reduced afterwards.

Additionally, the applicant can apply for a research cost allowance of up to €500 per month for costs incurred in carrying out the research project, such as, for example, material resources. You should apply for this at the time of your application.

Yes. For the final travel expense report, you should send all receipts and invoices, e.g. for housing costs abroad, to the travel expenses office. You can use the maximum monthly allowance for accommodation and living expenses at your destination. Even if you have spent less than the fixed monthly amount, the daily allowance will still be calculated up to the maximum funding. However, if you have spent more than the fixed monthly allowance, you will be responsible for paying for the any additional costs. The ICM can only reimburse the costs up to the maximum funding.

Please consider that in some countries or cities, such as the USA or UK, the cost of housing or living is very high. It may also be higher than the actual grant funding amount. ICM can only reimburse you up to the maximum amount of the grant funding, so you should plan to cover the remaining costs yourself or through the institute. The grant is a subsidy, and in some cases, it may not cover all costs. We recommend that you check housing or living costs at your destination before making your grant plans. You can also ask your host abroad about housing options. Sometimes there are other ways to reduce accommodation costs, such as hostels or university guest houses.

For research abroad, you should complete the valid travel application form at your institution. The settlement of your travel expenses is based on internal regulations for business trips of the respective universities (KIT or University of Stuttgart). The reimbursement of travel expenses according to the LRKG  will be made after the end of the travel. It must be made at the university within six months after the end of the travel via the host institute, see also the respective guidelines of the universities. The recipient of the grant must cover all costs in advance. You can request for an advance payment separately. The procedure is described in the document that will be sent to you when your grant funding is confirmed.

The answers to some additional questions can be found on the central website. If you do not find any answer there, please contact us at mobilitygrants(at)icm-bw.de

Catherine Baumann

Project Manager Future Mobility Grants

+49 173 9797896
mobilitygrants@icm-bw.de